Welcome to ICONICA

Your projects, decisions, and recent client activity.

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Active Projects
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Pending Approvals
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Project Messages
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Active Clients
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Project Status Watchlist
Project NameStatusProgress

Architectural Projects

Update master records. Changes synchronize immediately with the client vault.

01. Master Configuration
Client bell notifications

Tick the updates clients should see in their notification bell for this project. This does not hide files or change staff email alerts.

Choose preview images or file-type icons and titles. Files remain available to open.
Primary client: keeps the existing OneDrive folder location.
Select additional users
Input the base folder URL for each category (e.g., a direct server link) to bypass permissions.

For a new project with existing folders. No OneDrive creation request will be sent. Add the existing category links below.

For the saved project and its primary client. Use this when category folder links are missing.

Visual context for the executive dashboard. 16:9 ratio recommended.
Click "Upload Media" below
02. Schedule & Financial Parameters
Select an assigned project user. Their email will be available in Client emails.
03. Master Directory
Project TitleClientStatusActions

Upcoming tasks & events

Choose Configure on the project above. Adding, editing or deleting an event saves immediately.

Phase Logic & Gantt

Establish structural timelines and client transparency.

Visibility Protocol
Timeline sections

Add titles such as Construction, Approvals, or Installation. Changes save automatically for the selected project.

Add or edit task
Import timeline from Excel

Choose Configure on the project first. Import appends tasks without replacing your existing timeline. Files are read on this device.

Active Sequence Framework
PhaseStartEndProgressModify

Client Access Matrix

Provision and revoke secure external access.

Provision New Identity
Authorized Identities
IdentityComm RouteAuth KeySecurity Actions
Client login activity

Successful sign-ins only. Automatic refreshes do not count. Counts cover retained history. Clearing one client resets their count; future logins continue to be recorded.

Open Clients & Users to load activity.

ClientLogins since resetSelected periodLast loginHistory

Client file workspace

Organize submissions, share updates, and manage every project file in one place.

Upload files

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Choose files to upload

Drop files here, select several together, or add more to the queue. All files use the project and section selected below.

Select a saved subfolder for this project and file type, or choose Create a new subfolder. The client sees the same group.
Archive files appear separately, grouped by file type. Choose Hidden above to keep them internal.

Submission library

Leave the group name blank to ungroup selected files.
Client decisions remain in the approval history.
Client title / original fileProjectSectionSubmittedActions
Manage client sections

These titles apply to the selected project. Rename sections or move files before deleting a section.

Media Sub-System Sync

Encode lightweight visual assets directly into the client database.

Encode Visual Asset

Sign-off & Approvals

Trigger official authorization requests.

Hide removes a request from the client’s approval history; its file remains available. Previous decisions stay here for your records. Request a new review to collect another decision.

Request & historyProjectStatus & visibilityActions

Secure Communications

Direct encrypted dialogue streams.

System Hierarchy & Settings

Define operational clearance levels and global branding.

Global Company Branding
Must be a direct image link. This appears in the client portal navigation and login screen.
Must be a direct image link. This replaces the white logo when a client prints or exports a PDF.
Provision Internal Officer
Officer DesignationIDVisibilityActions